ARTICLE 15 - EMPLOYEE EXPENSES
Section 1. Mileage
A. When an employee is authorized to use his/her personal automobile for travel related to his/her employment he/she shall be reimbursed at the rate of forty cents ($0.40) per mile. In addition, employees will be reimbursed for reasonable costs of tolls and parking.
B. An employee who travels from his/her home to a temporary assignment rather than to his/her regularly assigned office shall be allowed transportation expenses for the distance between his/her home and his/her temporary assignment whichever is less.
C. Employees shall not be reimbursed for commuting between their home and office or other regular work location. With approval of the Personnel Administrator an employee’s home may be designated as his/her regular office by his/her CEO for the purpose of allowed transportation expenses in cases where the employee has no regular office or other regular work location.
Section 2. Travel
A. An employee who is assigned to duty that requires him/her to be absent from his/her home for more than twenty-four (24) hours shall be reimbursed for reasonable charges for lodging including reasonable tips and for meal expenses, not to exceed the following amounts:
Maximum
Meals - Allowance - Applicable
Breakfast - $ 3.75 - 3:01 a.m. to 9:00 a.m.
Lunch - $ 6.50 - 9:01 a.m. to 3:00 p.m.
Dinner - $ 9.50 - 3:01 p.m. to 9:00 p.m.
B. On the first day of assignment to duty in excess of twenty-four (24) hours, employees shall not be reimbursed for breakfast if such assignment commences after six (6:00) a.m., for lunch if such assignment commences after noon or for supper if such assignment commences after ten (10:00) p.m.
C. On the last day of assignment to duty in excess of twenty-four (24) hours employees shall not be reimbursed for breakfast if such assignment ends before six (6:00) a.m., for lunch if such assignment ends before noon or for supper if such assignment ends before six (6:00) p.m.
D. For travel of less than twenty-four (24) hours commencing two (2) hours or more before compensated time, employees shall be entitled to the above breakfast allowance. For travel of less than twenty-four (24) hours ending two (2) hours or more after compensated time employees shall be entitled to the above supper allowance. Employees are not entitled to the above lunch allowance for travel of less than twenty-four (24) hours.
Section 3. Overtime
Employees who work three (3) or more hours of authorized overtime, exclusive of meal times, in addition to their regular hours of employment or employees who work three (3) or more hours, exclusive of meal times on a day other than their regular work day shall be reimbursed for expenses incurred for authorized meals, including tips, not to exceed the following amounts and in accordance with the following time periods:
Breakfast - $ 2.75 - 3:01 a.m. to 9:00 a.m.
Lunch - $ 3.75 - 9:01 a.m. to 3:00 p.m.
Dinner - $ 5.75 - 3:01 p.m. to 9:00 p.m.
Midnight Snack - $ 2.75 - 9:01 p.m. to 3:00 a.m.
Section 4. Prevailing State Rate(s)
If, during the term of this Agreement, an Agreement is:
A. negotiated by the employer, as defined by Chapter 150E of the Massachusetts General Laws, on behalf of non-public safety employees of the Executive Branch; employees of the Board of Higher Education; or, employees of the Board of Trustees of the University of Massachusetts; and,
B. in the event that said Agreement is submitted by the Governor or his designee to the General Court, and is funded by said General Court; and,
C. in the further event that said Agreement contains provisions for mileage reimbursement or meal reimbursements which are greater than the mileage reimbursement or meal reimbursements contained in this Agreement; then,
The Employer agrees that with effect at the commencement of the next quarter of the fiscal year subsequent to receipt of written notification of the above from the Union, it will make adjustments for mileage reimbursement and/or meal reimbursements so that the amount of any such mileage reimbursement and/or meal shall be equal to the greater of any such mileage reimbursement and/or meal reimbursements.